[{"data":1,"prerenderedAt":276},["ShallowReactive",2],{"blog-en-word-to-pdf-without-losing-formatting":3},{"id":4,"title":5,"alternate":6,"author":7,"body":8,"category":259,"date":260,"description":261,"extension":262,"image":263,"meta":264,"navigation":265,"path":266,"seo":267,"stem":268,"tags":269,"tool":274,"__hash__":275},"blog_en/blog/word-to-pdf-without-losing-formatting.md","How to Convert Word to PDF Without Losing Formatting","word-a-pdf-sin-perder-formato","DocMorpher",{"type":9,"value":10,"toc":249},"minimark",[11,22,26,29,34,42,45,78,81,85,125,129,132,156,159,163,166,195,198,202,205,219,223,229,239],[12,13,15,16],"div",{"style":14},"text-align: center; margin: 20px 0 35px;","\n  ",[17,18,21],"a",{"href":19,"style":20},"/word-to-pdf","display: inline-block; padding: 10px 20px; background-color: #2575fc; color: white; text-decoration: none; border-radius: 5px; font-size: 16px; font-weight: 500;","Convert Word to PDF for free",[23,24,25],"p",{},"You send a résumé, an invoice or a report as a Word file, and the person who opens it sees something else: a different font, an image pushed to the next page, a table split in half. Converting the document to PDF before sending it solves this, but only if the conversion is done right.",[23,27,28],{},"This guide explains why formatting gets lost and what to check so your PDF looks exactly like your document.",[30,31,33],"h2",{"id":32},"why-word-formatting-changes","Why Word formatting changes",[23,35,36,37,41],{},"A ",[38,39,40],"code",{},".docx"," file doesn't store the final look of each page. It stores text plus layout instructions, and every program (Word, LibreOffice, Google Docs, Pages) recalculates the page using the fonts and settings it has. If anything differs, so does the result.",[23,43,44],{},"The usual suspects:",[46,47,48,56,62,68],"ul",{},[49,50,51,55],"li",{},[52,53,54],"strong",{},"Fonts the other computer doesn't have."," They get replaced by a similar one with different widths, and all the text reflows.",[49,57,58,61],{},[52,59,60],{},"Images placed \"in line with text\" or anchored to a paragraph."," When the text moves a few lines, the image moves too.",[49,63,64,67],{},[52,65,66],{},"A different paper size."," An A4 document opened with US Letter settings loses margins and page breaks move.",[49,69,70,73,74,77],{},[52,71,72],{},"Old formats"," (",[38,75,76],{},".doc",") or features that only exist in one program.",[23,79,80],{},"A PDF stores the page already laid out, with every character in place and fonts embedded. That's why it looks the same on any device.",[30,82,84],{"id":83},"before-converting-check-these-four-things","Before converting: check these four things",[86,87,88,99,109,119],"ol",{},[49,89,90,93,94,98],{},[52,91,92],{},"Page size."," In Word: ",[95,96,97],"em",{},"Layout > Size",". Use Letter for the US and Canada, A4 almost everywhere else.",[49,100,101,104,105,108],{},[52,102,103],{},"Fonts."," If you use uncommon typefaces, embed them: ",[95,106,107],{},"File > Options > Save > Embed fonts in the file",".",[49,110,111,114,115,118],{},[52,112,113],{},"Manual page breaks."," Use ",[95,116,117],{},"Insert > Page Break"," instead of pressing Enter repeatedly, so content doesn't drift.",[49,120,121,124],{},[52,122,123],{},"Images."," Set wrapping to \"Square\" or \"Top and Bottom\" and fix their position on the page if placement matters.",[30,126,128],{"id":127},"option-1-convert-word-to-pdf-online-no-office-needed","Option 1: convert Word to PDF online (no Office needed)",[23,130,131],{},"If you don't have Microsoft Office, or you're on someone else's computer, an online converter is the quickest route:",[86,133,134,140,149],{},[49,135,136,137,108],{},"Open the ",[17,138,139],{"href":19},"DocMorpher Word to PDF converter",[49,141,142,143,145,146,148],{},"Drop in your ",[38,144,40],{}," or ",[38,147,76],{}," file.",[49,150,151,152,155],{},"Click ",[52,153,154],{},"Convert"," and download the PDF.",[23,157,158],{},"No sign-up or install, and it works the same on your phone. The converter keeps the layout, images and tables of the original document.",[30,160,162],{"id":161},"option-2-from-word-itself","Option 2: from Word itself",[23,164,165],{},"If Word is installed:",[86,167,168,178,185,192],{},[49,169,170,173,174,177],{},[95,171,172],{},"File > Save As"," (or ",[95,175,176],{},"Export",").",[49,179,180,181,184],{},"Choose ",[52,182,183],{},"PDF"," as the file type.",[49,186,187,188,191],{},"Under ",[95,189,190],{},"Options",", tick \"Document properties\" and, for a clickable outline, \"Create bookmarks using: Headings\".",[49,193,194],{},"Pick \"Standard (publishing online and printing)\" to keep image quality.",[23,196,197],{},"Avoid \"Print > Microsoft Print to PDF\" when you can: it works, but links and bookmarks are lost.",[30,199,201],{"id":200},"check-the-result","Check the result",[23,203,204],{},"Before sending the PDF, open it and quickly confirm:",[46,206,207,210,213,216],{},[49,208,209],{},"The page count matches the Word document.",[49,211,212],{},"Tables and images aren't split across pages.",[49,214,215],{},"Links still work (if there are any).",[49,217,218],{},"Text can be selected. If it can't, the PDF was saved as an image and will be much larger.",[30,220,222],{"id":221},"faq","FAQ",[23,224,225,228],{},[52,226,227],{},"Can I edit the PDF later?"," You can, but it's awkward. Keep the original Word file and reconvert it when you need changes.",[23,230,231,234,235,238],{},[52,232,233],{},"Why is my PDF so large?"," Almost always images. Shrink them in Word with ",[95,236,237],{},"Picture Format > Compress Pictures"," before converting.",[23,240,241,244,245,108],{},[52,242,243],{},"Need to go the other way?"," To pull data from a PDF into a spreadsheet, see our ",[17,246,248],{"href":247},"/blog/pdf-to-excel-guide","PDF to Excel guide",{"title":250,"searchDepth":251,"depth":251,"links":252},"",2,[253,254,255,256,257,258],{"id":32,"depth":251,"text":33},{"id":83,"depth":251,"text":84},{"id":127,"depth":251,"text":128},{"id":161,"depth":251,"text":162},{"id":200,"depth":251,"text":201},{"id":221,"depth":251,"text":222},"Guides","2026-10-26","Why fonts, images and page breaks shift when you turn a Word file into a PDF, and how to prevent it with or without Microsoft Office.","md","/images/blog/default_blog.jpg",{},true,"/blog/word-to-pdf-without-losing-formatting",{"title":5,"description":261},"blog/word-to-pdf-without-losing-formatting",[270,271,272,273],"word","pdf","docx","formatting","word-to-pdf","Wi3huF67ZcyGWqBVlfYe5HK_0zHjE0PNpck3Ls4RKv0",1793060133990]